New ways to share in Google Drive and Classroom

Posted by George Reis, Software Engineer

As more and more schools have started using Drive and Classroom, you’ve given us a ton of ideas about ways these tools can help you get more done, especially when it comes to who can share what within your school. So we’ve been working on some new settings for our Google Apps for Education and Drive for Work customers that we hope will take you to your collaborative happy place.

Coming Soon: Trusted Domains 

In the next few months, we’ll be adding a “trusted domains” feature that will allow schools to extend Drive sharing and Classroom participation to domains they choose. Schools that have already set up separate domains –  for example, one domain for faculty and another for students – will be able to use Classroom. It will be possible for students to join classes in other domains, like high school students taking college classes for advanced credit. You’ll also be able to configure your trusted domains for Drive, so you can better control sharing outside of your organization.

More changes are rolling out over the next several weeks:

Reset passwords quickly and securely 

When students and teachers get locked out of their account, we’ve heard that waiting for an IT admin – who often wears many hats within the school – to reset their account can take hours or days away from a busy study schedule. Admins will now be able to allow students and teachers to securely reset their passwords so they don’t lose any valuable time waiting.

Disable download and printing for Google Docs and everything else in Drive 

When what you’re sharing is only meant for a few select people, you can keep it for their eyes only by disabling downloading, printing and copying. This option to disable exporting from Drive will be available in the advanced sharing settings for each file, and it works for Docs, Sheets, Slides and any other files in Drive.

Set sharing settings by organizational units 

If your organization’s users are all in the same domain and you want teachers to be able to share outside the school with parents but only want students to share within the school, you can customize Drive sharing controls based on organizational units. 

Share outside your organization more easily 

When it comes to sharing – whether it’s group projects between students or information about Back to School night shared with parents – you want to make sure that recipients can see it whether they use Drive or not. Now, whoever is receiving that PDF, Google Doc, or video can see it without having to sign-in to their Google account. Admins can turn this on or choose to require recipients to sign-in before they see shared information.

Set up custom admin alerts to know when things change 

All Google Apps admins can now set up custom alerts for the things they care about, like a suspicious login from an account, and get an alert in the Admin console and through the Admin app on Android and iOS. Admins can set up alerts for all activity in Drive, and see when files are created, edited, printed, downloaded and previewed in Drive.

Here's a short video outlining all of the new sharing features coming to Drive for Work and Apps for Education:

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